AI platform for social care facilities
More time for people.
Less for paperwork.
Your team writes reports after every shift, builds schedules by hand, searches for last year's letters. It doesn't have to be this way — pflege-bericht.de takes over exactly this work.
✓ GDPR compliant
✓ Servers in Germany
✓ No all-or-nothing package
✓ AI with approval principle
–80 %
Less time on reports
AI drafts, professionals approve in seconds
5 modules
One integrated system
Cockpit · Residents · Staff · Finance
100 %
GDPR & servers in Germany
Your data never leaves Germany
Flexible use
Each module available separately.
Start with what relieves the most pressure today – and add more when you're ready. No all-or-nothing package required.
01
AI Cockpit
Chat assistant for your facility
02
Residents & Social Care
Documentation, support plans & AI analysis
03 & 04
Staff & Management
Scheduling, time tracking & correspondence
05
Finance
Provider-level financial control
Final pricing is individual and tailored to the size and needs of your facility or provider organisation – we discuss packages and terms personally.
Module 01
AI Cockpit
The AI assistant that knows your facility. Questions by chat – about residents, shifts, cases or finances. Contextual, in seconds, no searching required.
ChatContext from all areas
VoiceVoice note → clean report
PopoutAI alongside any window
The assistant works with the full context of your facility. It knows resident names, open measures, the current rota and financial status – answering questions in seconds, without you having to search.
- Questions about residents, shifts, cases and finance in one chat
- Every answer tailored to your facility – not generic
- Access to all areas without switching apps
Information is saved and linked facility-wide. Recurring tasks – such as shift reports, support plan drafts or monthly reviews – get faster and more precise because the AI learns from previous conversations.
- Conversation memory across sessions
- Projects for recurring tasks (e.g. monthly reports)
- Full history view with search
Quick voice note straight after care – the AI transcribes, structures and turns it into a clean report. Popout mode lets you keep the assistant open as a floating panel while working in other areas of the app.
- Voice note → structured care or progress report
- Popout: AI floating next to scheduling, finance or support plans
- No typing on the go – voice is enough
The AI Cockpit is the central nervous system of the whole solution. A single conversation can start a support plan draft, check the rota and query cashflow status – without switching context.
- Access to resident, staff and finance data in one chat
- Cross-area links automatically identified
- User roles control data access rights
Module 02
Residents & Social Care
Who really knows how residents are doing today? pflege-bericht.de makes development visible every day – for everyone, at a glance, with AI support.
DailyWellbeing tracker updated
540+Sources for AI analysis
AuditProof documentation
All residents in a group are colour-coded daily by mood and development: critical, needs attention or stable. No long searching – immediately clear who needs focus today.
- Colour coding: Critical · Attention needed · Stable
- Open measures, visits & tasks for the day at a glance
- AI ANALYSE launched directly from the group overview
Progress documentation captures all events and notes in a care group – filterable by resident, time period and handovers. Support plan logs document goals and development steps in an audit-proof format.
- Full progress history – sortable & filterable
- Support plan logs: measurable progress, legally documented
- AI creates summaries and reports at the touch of a button
All measures due for the day are organised by morning and afternoon shift – tickable, commentable and directly linked to the resident's progress notes. Facility tasks and appointments are also integrated.
- Measures: open · documented · completed
- Sort by resident, shift or goal
- Facility appointments & tasks integrated
Visits and appointments are recorded and kept in view. Overdue visits are highlighted and can be escalated directly – with links to documentation and measures.
- Overdue visits immediately visible & highlighted
- Appointment management for the entire care group
- Directly linked to progress notes and documentation
Letters to health insurers, legal guardians and authorities are prepared according to your templates – the AI fills fields automatically from progress notes. All cases are neatly archived.
- Export templates for recurring letters
- AI fills fields from progress notes & support plans
- All cases structured, archived & searchable
The reporting tool analyses up to 540 sources and creates summaries, support plan templates and group analyses – tailored to your facility and each individual resident.
- AI daily summaries created fully automatically
- Support plan summaries per resident on demand
- Analyses over any time period, fully configurable
Module 03 & 04
Staff & Management
A relieved team starts with a rota built on real wishes – and a manager who has contracts, hours and correspondence in view at a glance.
AutoWish list → rota
MobileTime clock via phone
DeadlinesAutomatically detected
Staff enter their shift preferences – AI automatically creates a conflict-free rota. Absences, shift types, public holidays and minimum staffing levels are all configurable and directly integrated.
- Wish list → automatic rota at the touch of a button
- Shift types, requirements & public holidays freely configurable
- Working time & absences managed in one system
Each staff member sees their rota, records working time via the time clock and manages their own shift preferences – directly on their phone, without installing a separate app.
- Profile · time clock · rota · working time on mobile
- Shift preferences entered directly by staff
- Personal resident assignment in own area
Management sees all staff, care assignments, performance and training status – clearly in one cockpit, not spread across Excel files and emails.
- Team · assignments · contracts at a glance
- Performance & training status trackable
- Reporting for team and facility management
Recruitment, employment law, terminations, apprentice documents – organised in folders per staff member. Deadlines are automatically detected and flagged before they escalate.
- Folders: Recruitment · Employment law · per staff member
- Automatic deadline warnings (e.g. notice periods)
- All cases securely archived and retrievable at any time
Module 05
Finance for Providers
Financial management at provider level – for one facility or many. Full transparency over bookings, liquidity and annual accounts. AI spots risks before they become crises.
ProviderAll facilities in view
ClientsMultiple units, one system
AI BriefingStatus & chat analysis
Bank data is imported, automatically categorised and assigned to the right cost centres and clients with AI support. The guided workflow takes you from import to finished export – for one or multiple facilities.
- Import → Bookings → Assign → AI check → Export
- VAT preparation & cashflow planning integrated
- Petty cash & client management directly in the system
The cashflow dashboard shows liquidity, operating cashflow, loan burden and profitability for the entire provider organisation. Critical trends are identified before they become gaps or deadline problems – with a 30-day forward view.
- Cashflow window · liquidity plan · loan burden at a glance
- 30+ day forecast – per facility and provider total
- Profitability view and year-on-year comparison
The AI status briefing shows the coverage of all financial years at a glance and recommends prioritised next steps for provider management. The finance assistant answers questions by chat – creating live tables, charts and tailored analyses.
- Status briefing: coverage per year & facility instantly visible
- AI recommends next steps – prioritised & immediately actionable
- Chat → tables · charts · individual provider analyses
Your AI, your choice
Flexible model selection – no vendor lock-in.
You decide which language model does the work. We connect leading providers or run a model locally on your infrastructure – for maximum data sovereignty.
GPTOpenAI
ClaudeAnthropic
LlamaMeta
DeepSeekDeepSeek
Localvia Ollama
Servers in Germany · GDPR-oriented · local models for highly sensitive data – so information never leaves the building.
The result
Less effort. More impact. More people.
Human approval for every AI draft
GDPR-aware by design
Adapted to your templates
Built from practice, for practice
Do the math
How much time does your team win back?
Move the sliders to match your facility – you'll see instantly how many hours a month are freed up for the people who matter.
Assumption: AI takes over roughly 80 % of the writing time, a professional reviews and approves · €30 / hour labour cost. Figures are a guide, not a promise – we calculate your real rate in a conversation.
Today · without AI
185 hrs/month
5,550 € labour cost
With AI
37 hrs/month
1,110 €
You gain per month
148Hours
+
4,440Euro
≈ 19 working days · 53,280 € per year
Contact
Did we spark your interest?
Then drop us a line – we'll get back to you and show, on a real case from your facility, what the AI can take over. No obligation, no sales pressure.